MPSA Commentary

MPSA Member & MPS Industry Commentary
  • 24-Aug-2016 4:28 PM | Anonymous member (Administrator)

    by Patricia Ames

    In Part 3 of our interview series, we explore the effort the MPSA is putting into ensuring “membership value” with President Kevin DeYoung and Vice President Doug Bies. 

    What are some of the biggest challenges for the leadership of the MPSA?

    Doug Bies: We’re trying to get the members more involved. It’s not just about giving the association money and saying, “Look I’m involved in this organization, buy from me now because I’m part of the MPSA.” It’s more about starting with an individual membership and getting involved in a committee. You have the opportunity to learn; you can collaborate with other bright minds in the industry and that delivers value back to you.

    Kevin DeYoung: There’s an incredible wealth of information available to members. Some of the white papers from the Standards Committee are great. I remember one white paper looked at the different MPS variants and business models that exist in the industry. When I looked at the final white paper, I remember thinking I wished I would have had this when I first started to do MPS because I had to learn all this the hard way.            

    There are many different variants of MPS with pros and the cons to each model and each needs to be evaluated in terms of execution, customer retention, customer value. The Standards Committee has done these evaluations and it made me realize that when MPSA members have access to this information it is really going to enhance the learning curve for so many different organizations.

    There are challenges, though. What we always need to keep in mind within an association is that you have varying levels of expertise within the membership.

    Some members are very advanced and will think most initiatives are already outdated, while others are just starting to learn and it’s over their head and you’ve got to slow down to allow them to catch up. That’s always the challenge in this association — the varying levels of expertise that everybody has and trying to fit that.

    Doug: It’s also the value as well. You have some members that don’t understand something as simple as conducting an assessment and a white paper or webinar on that topic appeals to them. Then you have other deliverables that are at a higher level that may appeal to a more advanced organization that’s involved in MPSA. Whether you’re new to the industry and just learning how to sell devices, or you’re at a much higher level and offer managed services or more complex products and services related to workflow, there are different areas of the MPSA that appeal to you.

    Leadership within the actual committees has evolved over the past year. We have good leadership driving new initiatives forward so MPS-focused deliverables are accomplished

    Kevin: Another challenge is depth. We’re building depth because ultimately we have to build depth to ensure solid leadership going forward. We have new chairs and co-chairs.

    We could have a little bit more bandwidth. It is good now, I think it is set up and I feel better about it currently because there are more people that are taking leadership roles as opposed to in the past. Previously there were only a few people taking leadership roles, now you have a very involved board. Each of the board members are leaders in whatever they’re driving and sits very prominently at the table in our meetings.

    The board members really own what they’re doing and that’s exciting from my standpoint because I feel like it is really one of the things that has improved. I know that in my role as president, I need a lot of help and I think that it’s silly not to take advantage of all of the talented people on the board. They want to help, they want to be involved, they want to drive the organization. We are now taking advantage of that, getting that kind of involvement, and it makes the association better, it broadens the span. I think it’s been good that way.

    Read Part 1Part 2, and Part 4 of the series.

  • 28-Jul-2016 8:38 AM | Anonymous member (Administrator)

    by Patricia Ames

    In Part 2 of our series of interviews with the MPSA's president and vice president, we ask VP Doug Bies to outline how the MPSA is going to incorporate their new definition of MPS into the activities the MPSA does as an association.

    How do you incorporate the thoughts behind your new definition into the actual work done at the MPSA? Do you see that happening on the committee level through white papers and webinars?

    If you look at the Standards and Best Practices Committee, that’s what they do. They’ll go into a think tank and they really think things over and then they’re going to come out with two outputs. They’re going to come out with the presentation for the industry in general and then they’re going to come out with their white paper, which is very reasoned and thoroughly vetted. There will be something for the public and something that has value to the membership — they’re very, very good at that.

    The Education Committee right now is in the middle of creating a blueprint for how to do a proper assessment and when I look at what is being created, it is impressive. If you take a look at the framework of it, it is also applicable to workflow. It’s amazing how much of what is relevant now just keeps going back to Six Sigma. Six Sigma really wrote the book on how to look at a process. You start with “How do I examine what an organization is doing?” and you can leverage that in a lot of different areas. I see it here with the MPSA in white paper outputs and webinars.

    One of the new MPSA initiatives that we have come up with is because of this change in the definition and change in where the demand is going. We are going to survey our membership and ask them what they consider to be most important right now. The other thing that we want to talk to our membership about, since we have such passionate advocates of managed print services, is to ask what they’re doing and what they consider to be a priority.

    We have all of these people that are involved in this particular industry, in this particular discipline, and they’re experts. They live it, they eat it, they breathe it, they talk about it. We need to go to this base of experts and ask, “Okay, what’s the most important thing about managed print services, what’s the second most important thing, what’s the most critical to do, what are the most important aspects, what are you doing, what do you think is important, what do you think is just not important?”

    We need to know that because we want to turn that around and go back out to the association and say, “This is what we’re finding from all of you — what is considered to be the most important, the second most important, the third most important — what’s strategic, what’s really just a waste of time.” We want to take that knowledge base that we have and turn it around and then educate the association on the association. That’s something that we’re going to do this term.

    We have such a wealth of knowledge that is immediately apparent if you sit in these committees. It was the reason why I joined the association. I joined the association because I was in managed print services and I thought, “This sounds like a really good idea for $149, I can maybe join a committee.” That was the idea, “Let me see if I can join a committee and just listen to what these experts are doing and learn from them and try to figure this thing out.”

    I think it’s one of the reasons why you have the advocates for this association. Because people like myself joined it, sat in these committees, started exchanging ideas. Some of the ideas were goofy — you sit there and sometimes think, “You have got to be kidding me.” Some of them were really great ideas and I would think “let me try it” and then it would work or it works better than you thought it would work. Then all of a sudden you begin to build your business and make it better and you have this environment that is not prejudicial. It’s one of the few areas where you can go where somebody is not trying to prejudice an idea.

    I think there’s a culture within this organization that’s very neutral, very objective. Initially you will have some of the executives trying to press their idea but within the committees you have to have consensus, you have to be patient. It’s a volunteer organization, but if you can build the right culture and atmosphere within the groups you’re going to learn a lot — you can get a ton out of this association if you’re involved. You can walk away with a lot of good things.

    Read Part 1Part 3 and Part 4 of the series.

  • 18-Jul-2016 1:28 PM | Anonymous member (Administrator)

    by Kevin DeYoung

    Perhaps you looked at the Managed Print Services (MPS) Model, studied it, tried it, maybe even think you are doing it, only to find out there is a Stage 1, Stage 2, Stage 3 and a Stage 4. It seems arduous doesn't it? Or does it?

    MPS is not for everyone. Just like hardware sales are not for everyone.   The personality of an organization goes directly to whether or not the adoption of the MPS Model will be successful. We attempt to profile salespeople relative to their MPS acumen without considering the organizational and executive personalities of the companies offering or considering MPS.

    Many try but fail. A high percentage of the BTA channel tries and exits. Why? Send me all the benchmarks, and statistical reasons as to why these failures exist and I will tell you that for them MPS is dressed in overalls and looks like work. For them, each new success in MPS buys an admission ticket to a more difficult problem. This is why those that enter are stalled developmentally in Stage 1 or 2. These same organizations will attempt to apply commoditized transactional models to what should be a customized solution, only to consequently complain that their margins are suffering and their clients aren’t satisfied.

    Instead of appreciating the spirit of the solution, they may seek outside help; hire a “specialist” or consultant. There’s nothing wrong with that but just remember an amateur built the ark and experts built the Titanic. In order to be successful at anything one has to first appreciate a premise for what it is and what it is not.

    There are those that love this model, use it, provide it, advocate for it, study it, work at it, help others do it. They debate passionately about what it is and where it’s going. They push the envelope of reasoning and will engage whoever will listen to them on topics as general as fundamentals to behaviorism related to end-user printing. Jennifer Shutwell will articulate going 24 hours on coffee theorizing about configuring a client just right. Greg "the leopard" Walters will talk about eliminating prints altogether, Ed Crowley will tell you it's evolving to BPO/ITO/MS happily, as if it's Christmas and there are new presents under the tree.

    It’s more than a model to them, to me, to others. It's appealing, plays to our desires and provides relevancy to our efforts.  MPS is the opportunity to offer a solution that finally enables an organization and salesperson to differentiate on a level that exists through the flexibility and customization that only a provider can deliver. It’s a solution that hasn’t been manufactured on an assembly line. You don’t have to figure out how to hide the products weaknesses and espouse its strengths. MPS doesn’t have a brochure with specifications that can be reduced to the lowest common denominator.  It’s different and overcomes the perception of functional parity.

    If you are a principal, sales professional or executive reading this and this solution doesn't ignite your creativity, energy and passion it's probably not for you.  Are you making money?  Is your business growing?  Are your clients satisfied?  Most importantly, are you happy with what you are doing? If the answer is yes, you don't have a problem.  MPS is not speaking to you and it really doesn't matter what the metrics and facts are, it's not for you. I submit there is nothing wrong with that.

    David Maister, author of the book “Strategy and the Fat Smoker,” opines that there is no such thing as a best business strategy. The only strategy that counts is the one you will commit to and execute. A lot of this boils down to how you are “wired.” Cross country runners do distance, sprinters do speed; they are physically and mentally gifted to be effective in those disciplines. Doing MPS is not about business survival, it’s about satisfaction. Engage in a business that is satisfying and you’ll execute the model. Engage in a business that is not satisfying and you’ll try to form that model into something you know but probably doesn’t fit (CPC Leases on printers with no go forward evolution for the client is not MPS, it’s a copier lease without the scanner and you will experience deterioration in margin).

    There are no wrongs or rights. It’s important to be true to yourself and never forget who you are.  If reading this affirms that MPS is not for you find something that is. If your primary business model is MFPs — then the clock is ticking.  One word: “iPad,” and that is a probable game changer. So you’ll have to figure out (now) how you will evolve your product offering. Here’s a suggestion; do what feels right. Oh, and if you’re truly committing to MPS — maybe dig in and appreciate those worn-in, dirty overalls!

    Kevin DeYoung is the President & CEO of Qualpath Inc., a Florida-based Managed Print Services (MPS) provider. Qualpath has been recognized as the Top MPS Indirect Provider by the Managed Print Services Association and Entrepreneur Magazine as one of the fastest growing companies in the USA. Kevin has 32 years of experience in the Managed Services and Office Automation Industry. Previous to Qualpath Kevin served as President of Kodak Latin America and CEO of Ameritrend Corporation, an Inc. 500 Company. Currently serving as President of the Managed Print Services Association, Kevin advocates for the Industry at both the end user and provider levels. Kevin is a  graduate of the Florida State University with a Bachelor’s Degree in Business.

  • 30-Jun-2016 9:37 AM | Anonymous member (Administrator)

    by Patricia Ames

    We recently had a chance to sit down with MPSA President Kevin DeYoung and Vice President Doug Bies and get an update on MPSA goals and objectives one year into a new term for the leadership. Given the dynamic state of the industry in general right now, it is not surprising that the conversation was broad ranging and fluid — so much so that we have had to create a multi-part series to provide you with a good overview. Let’s begin!

    You are about one year into a new administration at the MPSA – how is it going?

    Kevin DeYoung: I feel really good about the association. It is amazing that this administration is already over 12 months into things. When we started a little over a year ago, we developed a hit list of things that we felt were very important from an association standpoint, and all of those initiatives are now in play. 

    Can you highlight one for us?

    Kevin: How we define MPS as an association was a major initiative. We decided to update the definition to more closely mirror the changes in technology and the offerings our members are providing. I think that was really important because that’s going to start to steer our committees in a different direction. The committees traditionally within the association have been focused on the outputs or infrastructures as related to traditional print. The new definition now incorporates inputs and business process, which forces the dialogue to start to go to workflow. We’re moving towards business process optimization, or BPO.

    The discussion around business processes is becoming more and more important for our organization, my company — we need to position for BPO; we want to have that conversation because we’re out there in a market, and we may not have a solution for all the needs presented. We’re asking “where’s the pain?” We are back to doing what I did when I first entered this industry. I started in this industry in 1983, and we would ask back then, “What are the most important documents that you have, where do they go, how do they work, where do they flow, what does it mean to your business, what happens when it doesn’t work right?”

    The MPSA committees have to start to steer towards this emphasis on asking what is being done with the inputs and questioning what companies are doing with the workflow because if we’re going to drive value to our association membership and keep the members active, this is where we need to be. This is a sweet spot in this industry. Our members have to start to take that into account as part of their business models, whether they are resellers or an infrastructure provider or involved in finance. Everybody has got to start to take a look at that.

    For example, Great America Financial Services would have to look at the product portfolio and ask questions like “how do I finance software, how do I finance these different types of inputs?” Resellers are clearly looking at all the business processes and looking for ways to leverage products. Then there are the infrastructure providers. We have a lot of infrastructure providers in the association that are focused on break-fix and consumables, but what about software, what about consultancy as it relates to the new definition of MPS?

    We have tweaked the definition, but now we have to stimulate the association. We have to start to provoke our members and go back to the standards and best practices committee or education committee and some of these other groups and say, “Can we start talking about inputs, can we start talking a little bit more about software, can we start talking about business process, can we talk about processes in general?” That’s really where the leadership of this organization now has to go back to its membership and start to educate them and start to bring that into the dialogue.

    Now that you have a new definition, how are you going to ensure that it stays relevant? 

    Doug Bies: It was difficult to change it, considering so many of our members still continue to make a majority of their revenue through supporting printers. Then you think of the future, as actual print output declines. What’s the MPSA going to turn into and do we go more progressive with redefining it? We may have to come back every two years and redefine it, redefine it, redefine it.

    Kevin: We have to keep peeling back on the initiatives and making them more current. This is something that should be considered a living definition.

    Doug: One of the tough things too is I think is that the definition evolves. It has to stay in line with the Managed Print Services Association and the whole branding behind our association. If that definition evolves too much, we almost have to re-brand our association in a way. We always have to be thinking of that.

    Read Part 2Part 3 and Part 4 of the series.

  • 27-Jun-2016 12:58 PM | Anonymous member (Administrator)

    by Kevin DeYoung

    So much of this industry seems to be focused on prints. “Prints are decreasing, Cost per prints are degrading”, “the paperless office is coming”, “color volumes are growing”. 

    Somewhere down the line these aspects of the office automation industry became monetized and a point of focus. We do assessments to figure out how many printers, print volumes, output capabilities, downtime, uptime, etc. Transaction models are created that substitute better output devices that will lessen burdens, costs and increase productivity.

    It was never ever about that. 

    This industry was founded on business processes and information distribution in the most efficient, accurate least burdensome way.  We followed the most important business documents, how they were pathed; timing, errors, burdens and the evaluation of whether or not we as resellers could improve the actual business state of our customers.

    There was no thinking or prejudice to prints. No one in 1980 thought about how many copies were going to be made; the thought was about how quickly and accurately information could be distributed.

    One of the greatest minds in the history of the world Cai Lun in 105 AD invented paper. Before that, kings and emperors had to travel and read their orders and laws. China invented the mass production of paper and for over a thousand years closely guarded the paper creation process. The concept of copies, prints and outputs is old and for some reason has been confabulated into an important issue.

    We as an industry need to remember what started all of this in the first place. The need to disseminate, control, reference, process and accurately act on data. The devices that do that are only relevant to the extent that they facilitate these actions in the most cost affordable least burdensome way. 

    A true MPS Provider operates without prejudice to prints. The word print is poorly defined; we think of that word as toner on a piece of paper as opposed to data presented as an image. This image certainly can be on a piece of paper but it also can be on a monitor, cell phone, tablet, phablet; whatever. We are not in the business of getting companies to print more or less. We are in the business of improving business processes; we always were, we always have been. 

    How sad is it for a person to sell a “thing” on the basis that it prints faster, is cheaper and therefore the basis for the transaction is a cheaper faster thing than the older slower more expensive thing? Where is the relevancy for the salesperson, reseller or customer? We ponder, debate and theorize new transaction angles as opposed to expending that same energy on how to make the customers’ processes better.

    A solution could be one where it results in less prints, more automated workflows. It also could be one that results in more prints. 

    What matters is did we as an industry make the customers’ business processes better?  The reduction in burdens, increases in process accuracy, decreases in costs, and improvement in our customers’ profits and competitive strategic market positioning is all that counts. The money doesn’t know where it comes from. We should re-center our temperament and focus on improving our customers’ important information distribution in the best way possible. If this results in more or less prints—who cares?

    Kevin DeYoung is the President & CEO of Qualpath Inc., a Florida-based Managed Print Services (MPS) provider. Qualpath has been recognized as the Top MPS Indirect Provider by the Managed Print Services Association and Entrepreneur Magazine as one of the fastest growing companies in the USA. Kevin has 32 years of experience in the Managed Services and Office Automation Industry. Previous to Qualpath Kevin served as President of Kodak Latin America and CEO of Ameritrend Corporation, an Inc. 500 Company. Currently serving as President of the Managed Print Services Association, Kevin advocates for the Industry at both the end user and provider levels. Kevin is a  graduate of the Florida State University with a Bachelor’s Degree in Business.

  • 31-May-2016 9:27 AM | Anonymous member (Administrator)

    by Amy Weiss

    It’s one of the most exciting times of the year at the MPSA as the 2016 MPSA Leadership Awards nomination period is open and taking nominations from members in 10 categories. With the nomination period open until June 24, we thought we’d take a moment to sit down with Lou Stricklin, who serves on the awards committee in addition to his role as the MPSA’s treasurer. We asked Lou to dig a little deeper and tell us some more about the awards.

    First things first: why should MPSA members nominate themselves for an MPSA Leadership Award?
    First, the awards process is only open to current MPSA members and is considered a key benefit of membership. Applying for an MPSA Leadership Award is a method to celebrate your company’s achievements and position yourselves as a market leader within the MPS community. From a company perspective it is always motivating to collaborate on the awards application and internally recognize and validate the efforts of the entire team.

    Can members nominate other members for an award?
    Members can certainly encourage other members to submit an application for an award, however a company or individual who wishes to participate in the awards process will need to complete the required application process.

    What is the process for choosing the winners?
    The MPSA awards committee has solicited applications for independent judges. The judging process is very thorough and we do not allow judges to participate in categories in which they may be competing.

    What are you looking for in the winning entries?
    The MPSA is focused on innovation and the advancement of MPS in the market. Winning entries are often from individuals or companies that have demonstrated technological innovations (both hardware and software), new solutions in MPS delivery, fulfillment and logistics, exceptional customer support and/or have made a positive impact on the MPS community as a whole.

    What value does the award have for a company or individual, and how can it be used?
    Winning an MPSA Leadership Award serves as a validation of the individual’s or company’s commitment to their MPS practice and shows that they are a true market leader. From a marketing perspective the award is an exceptional tool to help solidify trust and confidence within the provider’s customer base.  

    How and why did you become involved with the awards process?
    The awards process is a key benefit that we extend to the MPSA membership. The MPSA is made up of some of the industry’s brightest minds and literally spans the globe. I chose to get involved because it enables you to celebrate the achievements within the MPS industry and recognize the exceptional work of so many companies and individuals.

    The MPSA Leadership awards are a highlight of the year, and showcase the best in the industry. If you were on the fence about submitting a nomination before, you shouldn’t be now — head on over to the awards page at and find your category! The nomination deadline is June 24 and the award winners will be announced during CompTIA ChannelCon, Aug. 1-3 in Hollywood, Florida. We’ll see you there! 

  • 23-May-2016 8:37 AM | Anonymous member (Administrator)

    by Kevin DeYoung

    It was April 2015. A conference call. Not just any, but the kind you log into wondering. On the call were some of the brightest, most knowledgeable people in the Managed Print Services industry. They were convening voluntarily in one place working on an initiative that would refresh the definition of Managed Print Services for the foreseeable future. 

    This impressive “moment in time” where we saw a centralization of knowledge, intensity and passion is rare; particularly given no one would be compensated from what they were about to do. These individuals convened for the pure purpose of collaborating with other likeminded passionate people in a neutral setting to address a go-forward premise for the Industry.

    No one company or organization to this day could aggregate or compensate this level of expertise in one place, yet there they were, volunteering, no charge, for the purpose of what happens next. It was quiet in the beginning, how would this start? These people were a diverse personality blend of analytics, expressives, theorists, practitioners, among others. I was there to listen, learn, perhaps contribute if I could.

    This was why I joined the Managed Print Service Association. To be in a spot like this where the best minds in the industry gather for the pure passion of the art and science of Managed Print Services.

    The opinions initially were polarized, well founded and argued from a basis of probability, trends, statistics and experiences. Other opinions were pure emotion. Yet other opinions lacked foundation, yes the wheat began to separate from the chaff.

    As a dealer (I hate that word that everyone uses to define us) I joined the MPSA to further my business, to understand best practices; to deliver a superior and mutually beneficial solution to my customers. I attended various Committees of the MPSA like their Standards & Best Practices, Education and Collaboration Committees. Participation in the Committee initiatives provoked new thoughts, changes in my business culture, transactional models, and perspectives to the market.

    Collaterally I made friends and developed a network of people who amazingly volunteered their advice, help, connections and information. In turn I wanted to help them; whether it be what I was seeing on the ground, my connections or something else. These friendships are real and yes I also know about their families, sports favorites and hobbies but most importantly I can call anyone of them and solicit an objective opinion relative to the best advice that would improve my business.

    After a tremendous amount of debate, meetings, and emotion this group created a more current definition of Managed Print Services:

    “Managed Print Services is the active management and optimization of business processes, related to documents and information including input and output devices.”

     Every word was evaluated. This definition is an “output” but cannot express the journey of collaboration, passion, partnership, friendship and fraternity that allowed it to be created. The journey in these efforts is truly the reward and for those who are looking to make the industry better, the MPSA is your home where there is a place to learn, foster, connect and contribute. I welcome you to avail yourself of this great organization.

    Kevin DeYoung is the President & CEO of Qualpath Inc., a Florida-based Managed Print Services (MPS) provider. Qualpath has been recognized as the Top MPS Indirect Provider by the Managed Print Services Association and Entrepreneur Magazine as one of the fastest growing companies in the USA. Kevin has 32 years of experience in the Managed Services and Office Automation Industry. Previous to Qualpath Kevin served as President of Kodak Latin America and CEO of Ameritrend Corporation, an Inc. 500 Company. Currently serving as President of the Managed Print Services Association, Kevin advocates for the Industry at both the end user and provider levels. Kevin is a  graduate of the Florida State University with a Bachelor’s Degree in Business.

  • 29-Mar-2016 5:00 PM | Anonymous member (Administrator)

    The MPSA was out in full force in the month of March, holding a networking reception, a board meeting and various committee meetings at the annual ITEX show. Many members were also exhibitors at the show.

    It was hard to complain about the venue, given the scenery:

    The MPSA networking reception sponsored by Clover Imaging Group kicked things off in style:

    Many MPSA board, corporate and general members shared their expertise at ITEX by presenting education sessions. These included a very well-attended joint presentation from MPSA President Kevin DeYoung and MPSA Secretary Sarah Henderson. Corporate members of the MPSA also represented, including Larry Trevarthen from Epson, Jennie Fisher from GreatAmerica Financial Services, Christian Pepper from LMI Solutions, Mike Stramaglio from MWA Intelligence and Wouter Koelewijn from Y Soft.

    Additional members had their voice heard on panels, including Sarah Custer from Supplies Network and Tawnya Stone from GreatAmerica Financial Services. The venerable Ed McLaughlin also made an appearance, presenting on opportunities and transition. 

     That’s quite a presence from the MPSA!

    Larry Trevarthen of Epson lays the case for Ink in the Office

    Mike Stramaglio of MWAi talks ERP

    ITEX is not just about the sessions, though. There was also an entire show floor of equipment, supplies and solutions. MPSA members did not disappoint, displaying some of the most innovative and popular booths on the show floor.

    Perhaps the standout of the show was the eye-popping and caffeinated GreatAmerica booth. Grateful show-goers were treated to delicious coffee treats the entire show.

    Parts Now and LMI booths were also looking great!

    Of course, there was also some time for the unofficial networking sessions, mainly around the pool bar at the Hilton host hotel.

    Josie Heskje and Tawnya Stone with Jeff Bendix.

    Keep an eye on the event calendar for future events with MPSA members!

  • 01-Mar-2016 9:30 AM | Anonymous member (Administrator)

    by Mark Schneider, Y Soft

    In today’s climate of MFP vendor mergers and reorganizations, you might be wondering how this impacts your business. If you are a dealer that is seeing shrinking sales of MFPs, you have probably thought about adding print management software to your MPS options. (Many dealers tell us that customers find 80 percent of cost reductions come from our print management software, which represents only 5 percent of the total MPS contract). But that is another story.

    A good dealer knows that finding a solution that is "sticky" – one that customers will renew easily once the contract renewal time arrives, is an important item in his toolbox. And print management is one such service. But a forward-thinking dealer knows that a portfolio of these kinds of sticky solutions in your toolbox puts you in the best situation. Having multiple solutions increases the likelihood that you can upsell or at least show additional value to your customers making that renewal process a no-brainer.

    Dealers who have already shifted from selling hardware to selling solutions are a step ahead. But is that enough? What other solutions can you provide your customers?

    What about 3D printers? In many ways, it is very much like selling 2D printers. You are selling a box that uses consumables and needs to be serviced. We see our 3D printers exploding in many verticals such as education, manufacturing and medical – anywhere where fast prototyping of design ideas, custom manufacturing or finished good manufacturing is done.  Is there something else?

    While print management and 3D printers are still in growth stages, Y Soft is thinking about future solutions for your B2B toolbox. And you should be too. For example, the Internet of Things.

    In a December 2015 report, Gartner[1] noted  “A majority of business processes will be impacted by the Internet of Things (IoT), creating pressure on IT leaders to evolve systems and infrastructure to adapt.”

    And that is why Y Soft announced YSoft Labs – an internal innovation center where our R&D teams can experiment with emerging technologies for potential new enterprise solutions for your toolbox. We are still setting the bar high on innovations in print management and 3D printing solutions (stay tuned for more on that soon) but we also recognize the need to look several steps ahead and consider the broader trends in meeting the needs of the enterprise. IoT and social business process management are two of the new areas we are exploring.

    And for you, this means potential new, additional solutions to add to your toolbox. 

    Mark Schneider is National Sales Manager, Y Soft 

    [1] Gartner, Predicts 2016: Unexpected Implications Arising From the Internet of Things, Ted Friedman, et al., December 3, 2015  #G00293264

  • 26-Feb-2016 12:44 PM | Anonymous member (Administrator)
    by Patricia Ames

    It’s no surprise that we are drowning in information. According to IBM, we create 2.5 quintillion bytes of data every day —so much that 90 percent of the data in the world today has been created in the last two years alone. What’s more, this is expected to double in the next year and a half.

    But what may surprise you is that much of that information is still in paper form. One research report from AIIM found that nearly half of businesses they spoke to said that the biggest single productivity improvement they could make would be to remove paper from their workflow. Indeed, 68 percent of respondents said that business at the speed of paper will be “unacceptable in just a few years’ time.” But despite this recognition, paper consumption is still increasing for one in five organizations in the survey.

    “Less Paper” Initiatives Needed

    One reason for the staying power of paper is the apparent lack of C-level level support for paper suppression. According to the AIIM study, just 19 percent of the organizations participating in the survey had a board-level endorsed policy to cut paper consumption. What is needed are more “less paper” initiatives with executive support. Consider these surprising statistics:

    • The average American office worker uses 10,000 sheets of copy paper every year. (
    • The average American office makes 19 copies of each paper document. (Laserfiche)
    • Offices also lose one out of 20 paper documents. (Laserfiche)
    • These offices then spend up to $120 searching for every misfiled paper document. (Laserfiche)               
    • Paper accounts for up to 71.6 million tons of waste per year. (US Environmental Protection Agency)
    • Paper makes up 28 percent of municipal solid waste, more than anything else Americans throw away. (US Environmental Protection Agency)

    Stop the Fight

    The battle with paper does not have to continue. You no longer need a budget fit for a Fortune 500 company and the use of specialized consultants to be able to go down the path to digitization. A new generation of Enterprise Content Management (ECM) solutions has emerged with more tightly integrated features and functions that don’t require great investment or effort to adopt, and this should change the landscape of ECM significantly.


    According to the CEB Tower Group, almost two-thirds of executives indicate that their firms will increase its their ECM spending within the next fiscal year. It seems that more and more C-level level decision-makers are recognizing that “digitizing" the paper in their organization is worth the work because it will allow them to take advantage of the latest ECM developments in new and more broadly strategic areas: improved  marketing intelligence, better customer experience and a much more closely controlled custody of sensitive and confidential information.

    How can you move forward? Here are three important areas to consider. 

    Use Distributed Capture for MFPs – Manufacturers are bringing new embedded MFP solutions to market at ever-increasing speed and companies should make note of the available benefits. One important one is distributed capture, where documents are entered into the business process at the MFP, creating a decentralized environment. This strategy allows for significant cost savings on services like postage and courier expenses, reduces paper consumption and perhaps most importantly, speeds data input and expedites the processing of critical documents.

    Use Mobile Capture – The next step is mobile capture. Distributed Capture capture succeeds in incorporating capture all the way out to the far edges of the organization; mobile capture includes the ability to integrate this process beyond a company’s actual borders. Documents and data can now be captured via tablet and smartphone in the field, from remote offices and directly at the point of service. This allows for speedy, inexpensive and highly accurate process.

    Use the Cloud – The global market for the cloud is soaring. Analysts tell us that cloud-based services now account for more than 50 percent of new IT spending. Less-paper approaches using capture and document management are ideally suited for the cloud and SaaS. Not only can you eliminate the paper, postage and carbon footprint, but you take advantage of transformational cloud-based advancements in on-demand capacity and self-service. Customer communications in the cloud help automate business processes, serve customers better and optimize operating expense.

    Make the Right Steps

    How do we get to the "paper-light” office? It’s important to make the right steps now. The good news is that many next-generation ECM solutions bring the critical functions that are needed most – document and data capture, content management and archiving, online viewing, and case management – together into one platform that does not require users to purchase and integrate separate parts and pieces. Look for providers and partners that provide the right mix of innovation and application that will help you reduce the burden of paper in your workflow and take advantage of the latest advancements in ECM technology.

    Patricia Ames is senior analyst for BPO Media, which publishes The Imaging Channel and Workflow magazines. As a market analyst and industry consultant, Ames has worked for prominent consulting firms including KPMG, and has more than 10 years’ experience in the imaging industry covering technology and business sectors. Ames has lived and worked in the United States, Southeast Asia and Europe and enjoys being a part of a global industry and community. Follow her on Twitter at @OTGPublisher or contact her by email at

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